A work sheet is the technician’s document under one work: times, materials, equipment, description, photos, mileage and signatures.
Office register: Maintenance → Work sheets
Technician: Worker terminal → My works → open a row
Crew and check-in
When a work has several sheets, one is marked lead.
- Each technician taps I am on site on their sheet when they arrive.
- The lead’s button also fills the time frame for others who have not checked in or ended yet.
- Anyone who already checked in or tapped End work keeps their own times — the lead does not overwrite them.
- Customer signature is usually on the lead’s sheet.
If I am on site is missing: you already checked in or the sheet is already in progress — use End work / Continue work. If you should be lead for the signature, ask office to tick Lead on your row.
Full process: Crew on site.
On-site buttons: Worker terminal.
Setting the lead: Works.
Statuses
| Status | What it means |
|---|---|
| Draft | Office is preparing the sheet — not yet assigned to a technician. |
| Assigned | Office / system has assigned the sheet; work waits to start on site. |
| In progress | Technician has started on site (e.g. I am on site or Start work). |
| Submitted | Technician submitted the sheet (Submit work sheet); office / manager can complete it. |
| Completed | Manager or an allowed role closes the sheet. |
| Cancelled | Office cancelled the sheet. |
Also: not invoiced / invoiced.
Permission to set Completed is configured in manager settings.
What to fill (technician)
Open the sheet. Expand sections if collapsed.
- Work description — what was done
- Short description — dropdown if configured
- Equipment — add / QR
- Materials
- Mileage
- Photos — from the site
- Signatures — yours; lead takes customer signature
- Submit work sheet (or Complete if allowed)
- Create handover act if needed
Navigation: Operations map → stop → Google Maps or Waze.
Office actions in the register
- Maintenance → Work sheets.
- Filter by date / customer / technician / status.
- Open a row.
- Review content.
- Set Completed if the technician only submitted.
- Invoice selected or invoice via the work.
- Export CSV/XLSX if needed.