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Worker terminal

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Flowbyte Support

Last updated on Aug 8, 2026

Worker terminal is every employee’s main workspace in Flowbyte — not only field technicians.

How to open: left menu Field service → Worker terminal

At the top are tabs. Each tab is its own workspace: field jobs, receipts, leave, and so on. Which tabs you see depends on permissions and modules — if a tab is missing, you simply don’t have access.

Tabs at a glance

Tab What it’s for
My works Today’s / assigned sheets, next stop, hours, personal tasks
Receipts Upload purchase receipts to bookkeeping
Work tools Accept assigned tools with a signature
Calendar Your jobs, leave and personal events in one place
Time off Request leave / absences
Payslips View your payslips
Profile Your employee details
Settings Signature, phone, tablet PIN

Details for each tab below.

Start and end the workday

  1. Sign in to Flowbyte.
  2. Open Worker terminal.
  3. On the top bar tap Start workday.
  4. At the end of the day tap End workday and confirm.

Without an active workday you can still browse tabs, but filling field sheets expects a started day.

Shared tablet: Settings → set PIN → later Switch worker → pick name → enter PIN.

Tab: My works

Purpose: daily field work — what’s planned, open sheets, track hours and personal reminders.

This is the technician’s main day view. If you’re going on site today, start here.

Next work assignment

Top card Next work assignment.

  • Shows the next planned stop (date, sheet number, customer).
  • Tap the card — that sheet opens.
  • If nothing is planned, check the list below or wait for office planning.

My completed works

Purpose: hours on completed sheets for a selected period.

  • Filter year / month / day.
  • For your own overview (office handles invoicing).

My tasks

Purpose: personal reminders (e.g. “bring spare parts”).

  • Tap + to add a task.
  • Mark done with the checkbox.
  • Open a linked sheet from the link when present.

Work sheets list

Purpose: all sheets assigned to you (not only “next”).

  1. Find today’s row (or the right date).
  2. Tap the row — the sheet opens.
  3. On site follow On site below.

Tab: Receipts

Purpose: upload purchase receipts (materials, fuel, small tools) to bookkeeping.

  1. Open Receipts.
  2. Tap Photo of receipt or Choose file.
  3. The receipt goes to bookkeeping for approval.
  4. Open past receipts from the list to see status.

Tab: Work tools

Purpose: accept a company tool / device assigned to you (signature required).

  1. Open Work tools.
  2. If something awaits you, open the card.
  3. Tap Accept work tool.
  4. Sign and confirm.

Empty list = nothing pending.

Tab: Calendar

Purpose: your schedule in one place — sheets, leave, personal events.

  1. Open Calendar.
  2. Browse days / weeks.
  3. Add or view personal events when allowed.
  4. Connect Google or Microsoft 365 (Connect / Sync) to bring personal events in and push jobs / leave out.

Driving to a site: prefer Operations map → stop → Google Maps or Waze. Calendar shows when; the map helps how to get there.

Tab: Time off

Purpose: request leave or absence without a separate email.

  1. Open Time off.
  2. Create a request (dates, type).
  3. Submit for approval.
  4. Track pending / approved / rejected.

Approved leave also appears on the calendar; managers approve from the manager dashboard.

Tab: Payslips

Purpose: view your payslips when payroll is enabled and you have access.

  1. Open Payslips.
  2. Pick a period / row.
  3. View or download if available.

Tab: Profile

Purpose: your basic employee details in the terminal.

View or update contact info (depending on setup) and save. Fuller HR profile may live under Workers in the main menu.

Tab: Settings

Purpose: personal terminal settings so on-site work is faster.

Setting Purpose What to do
My signature Avoid redrawing every time Tap box → sign → save. Used on sheets and acts.
My mobile number WhatsApp alerts for new sheets Enter +372… → Save. Optional test message.
Tablet PIN Shared tablet 4–6 digits twice → Save PIN. Then Switch worker works.

Who is the lead technician?

When several technicians share one work, office marks one as lead (Lead while planning).

Lead: only they tap I’ve arrived, take the customer signature, and set the time window for others.

Helper: opens their own sheet from My works, does not check in, fills their content, submits their sheet.

If you’re the only technician, you are the lead.

If the wrong person is lead, office must mark the correct person as lead on the work — you can’t change it on site.

On site — what to tap

  1. My works → open the sheet.
  2. If lead: I’ve arrived.
  3. Fill description, materials, photos, signatures (lead: customer signature).
  4. Submit work sheet (or Complete if allowed).
  5. Create handover act if needed — see Handover acts.

Quick checklist

  1. Start workday
  2. My works → sheet (or Operations map → Maps/Waze)
  3. If lead: I’ve arrived
  4. Fill the sheet
  5. If lead: customer signature
  6. Submit work sheet
  7. Handover act if needed
  8. End workday

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